Quotes start with missing details
The size of the place, the access arrangements and how often they want it all arrive in different conversations.
Nothing to wire up. You describe the business in plain language, Ifa designs and builds it, and you check the plan before any of it exists.
Cleaning business software
Cleaning business software for recurring visits, quotes, access notes and the crew who need to get in.
Ifa is scheduling software for cleaning companies that starts from how you already work. Each client, address and visit is a record. The quote, the gate code and the next visit stay attached to it.
Illustrative workflow · Guided pre-launch setup
Starting workflow
- 1Request
- 2Quote
- 3Schedule
- 4Crew assignment
- 5Service
- 6Quality check
- 7Recurring follow-up
Cleaning company scheduling software fills the calendar. The visit still fails on details.
The gap is rarely the time slot. It is the gate code nobody wrote down, the quote that was never confirmed, or the crew change nobody told the client about.
The schedule does not show readiness
A visit can have a date without anyone confirming who is going or how they get in.
Crew context changes by visit
What the last crew learned about the keys and the alarm does not reach the next one.
Quality checks sit outside the workflow
Completion, feedback and the corrective work all get tracked somewhere other than the visit itself.
Repeat work relies on manual reminders
The next visit only happens because somebody remembered to copy it forward.
Turn one-time requests into a repeatable service process.
Readiness, crew ownership and quality stay visible, not just the slot in the week.
- Step 01
Request
Capture the property, scope, frequency, timing, and access needs.
- Step 02
Quote
Record pricing inputs, questions, what was sent, and customer decision.
- Step 03
Schedule
Agree the first or recurring visit pattern and confirm readiness.
- Step 04
Crew assignment
Give the assigned team the visit context and responsibilities.
- Step 05
Service
Track completion, exceptions, notes, and supporting evidence.
- Step 06
Quality check
Make review, feedback, and any corrective action explicit.
- Step 07
Recurring follow-up
Confirm the next visit, renewal, or customer conversation.
Illustrative workspace
See the week beyond the calendar.
An illustrative workspace using sample visit references. It shows the schedule alongside readiness, ownership and quality follow-up.
Guided setup
Guided setup maps one complete service cycle.
We follow one request through pricing, readiness, assignment and the visit after it, then configure the pilot.
Questions we map together
- Which details change the quote or service scope?
- What must be confirmed before a visit is ready?
- Which instructions need to reach the assigned crew?
- How are quality issues resolved and the next visit confirmed?
You see the proposed stages, fields and responsibilities, and correct them, before the pilot starts.
Who this starting workflow is (and is not) for
A practical fit for
- Residential and commercial cleaning teams
- Property-maintenance and recurring service businesses
- Owner-led teams coordinating quotes, schedules, crews, and customer follow-up
Not designed for
- Large workforce marketplaces or enterprise facilities-management programs
- Businesses seeking only route optimisation, payroll, or accounting software
- Restaurant operations or clinical and regulated healthcare workflows
Compared
How Ifa compares with cleaning business software
ZenMaid, Jobber, Housecall Pro and FieldVibe are scheduling and dispatch tools with a client list attached. Ifa is a workspace shaped to your cleaning company, with scheduling as one part of it.
| What matters | Ifa | Typical cleaning scheduling apps |
|---|---|---|
| Where the day starts | The client and the visit record, with the booking as one step. | The calendar and the dispatch board. |
| Custom records and fields | Clients, addresses, visits, quotes and checklists as your own record types with your own fields. | A fixed client and job structure with some custom fields. |
| Online booking for customers | Bookable records with working hours per worker, policies per service and a conflict check before anything is written. Customers book through a booking page Ifa creates for you or in chat on a connected channel, and your team can always book for them. | Often included as a booking form. |
| Automatic reminders | A workflow you define: a scheduled step that sends a message through a channel you have connected, rather than a fixed reminder switch. | Usually included. |
| Bringing your data in | CSV, Excel and JSON exports imported with preview, checks and your approval. | Varies. A client CSV is common; jobs and history often are not. |
| Pricing | Preview the workspace, then pay. No free tier. | Monthly plans per user or per crew size. Check each vendor. |
Written by Ifa from the vendors' public pages on September 1, 2026. Features and prices change, so confirm them with each vendor before deciding.
Switching
Switching from your scheduling app or a spreadsheet
Export clients and visits, import them, and approve the match before anything is written.
Google Sheets or Excel
Download the sheet as CSV or keep it as XLSX. Column names become the field names you approve.
ZenMaid
Export customers as CSV from the Customers page.
Jobber
Export clients as CSV from the Clients list.
Housecall Pro
Export the customer list as CSV from Customers.
Frequently asked questions
- Is this cleaning business software or a scheduling app?
- Both. You set crew working hours, check availability and book visits. The same records hold the client, the address notes and the quote.
- Can it handle recurring residential and commercial cleaning?
- Yes. Recurring visits, one-off deep cleans and commercial contracts can be different record types with their own fields and views.
- How do we bring in our client list from ZenMaid, Jobber or a spreadsheet?
- Export clients as CSV or Excel and import them. Ifa previews the columns, checks the values and waits for your approval before anything is written.
- How do visit reminders work?
- As a workflow you define: a scheduled step that sends a message through a channel you have connected, such as email or SMS. You decide the timing and the wording, and the sent message stays on the visit record.
Continue exploring
Whichever one answers your next question.
Map the way a quote becomes a recurring visit.
Join the waitlist and tell us which part of the weekly cycle keeps slipping.
We check every waitlist request against what we can actually support during pre-launch.